Privacy Policy

Shufflespotzyppy Escapes Ltd. ("we", "our", or "us") operates the website shufflespotzyppy.garden and provides high-touch luxury weekend curation services. This Privacy Policy details our procedures regarding the collection, storage, processing, and protection of your Personal Data in adherence to the UK General Data Protection Regulation (UK GDPR), the EU GDPR, the Data Protection Act 2018, and applicable international privacy frameworks.

1. Data Controller Information

The entity responsible for processing your personal data is:
Shufflespotzyppy Escapes Ltd.
Company No. 14920481
48 High Street, Cotswolds, Chipping Campden, GL55 6AT, United Kingdom.
Data Protection Officer Contact: [email protected]

2. Categories of Personal Data Collected

We only collect data strictly necessary to facilitate bespoke weekend itinerary curation and communications:

• Identity & Contact Information: Name, title, email address, contact telephone number, and residential billing country.
• Travel & Preference Data: Selected retreat atmospheres, dietary preferences, mobility notes, transit preferences, and trip pacing configurations.
• Technical & Analytical Information: Anonymized IP addresses, browser types, screen resolutions, operating systems, and interaction events via essential cookies.
• Communications History: Correspondence between you and our concierge team via our contact portal or email.

3. Legal Bases for Data Processing

We process your personal information under the following statutory grounds:

• Contractual Performance: Processing required to finalize retreat reservations, issue itinerary itineraries, and coordinate with private estate hosts.
• Legitimate Interests: Improving our digital platform security, refining editorial content, and preventing fraudulent inquiries.
• Consent: Where you have voluntarily opted in to receive The Weekend Gazette newsletter or consented to non-essential analytical cookies.
• Legal Obligation: Maintaining statutory accounting, tax, and company record-keeping in accordance with UK corporate law.

4. Data Sharing & Third-Party Disclosures

We do not sell, lease, or monetize your personal information to marketing brokers. Your data is disclosed exclusively to:

• Verified Retreat Hosts & Estate Managers: To prepare your arrival, allocate private chambers, and fulfill specialized culinary requests.
• Essential Infrastructure Providers: Secure cloud hosting, encrypted database providers, and SSL security networks bound by stringent Data Processing Agreements (DPAs).
• Statutory Authorities: If required by court orders, lawful subpoenas, or binding statutory regulations.

5. Data Retention Periods

We retain booking and customer records for seven (7) years following the conclusion of your travel arrangement to satisfy UK tax and auditing requirements. General concierge inquiries that do not result in a confirmed reservation are automatically purged after twenty-four (24) months.

6. Your Statutory Rights

Under UK and EU data protection legislation, you possess the right to:

• Request access to copies of your personal data held by us.
• Demand rectification of erroneous or incomplete personal information.
• Request erasure of your personal data ("Right to be Forgotten") where processing grounds no longer apply.
• Object to or restrict the processing of your data.
• Request transfer of your data in a structured, commonly used format (Data Portability).

To exercise any of these statutory rights, please email our Data Protection Officer at [email protected].